Custom conference notebooks
Our custom conference notebooks put your agenda, speaker list, map and sponsor pages in front of every attendee, with note pages behind them. Order from 10 copies, approve a proof, and we ship the boxes to your venue.
What goes inside
Attendees open the notebook all day, so put the information they look up first.
| Pages | What they hold |
|---|---|
| 1 to 2 | Welcome, the Wi-Fi network and password, the event app or hashtag |
| 2 to 4 | The agenda by day and room |
| 1 to 2 | Speakers and session descriptions |
| 1 | A venue map with rooms, restrooms and exits |
| 1 to 4 | Sponsor pages: an ad or a thank-you per sponsor |
| The rest | Lined, dot grid or meeting-notes pages |
Upload all of it as one black-and-white PDF at 5.5 x 8.5 in. It costs the same as plain lined pages.
The cover
Your event branding goes on the cover in full color, with the dates, the venue and sponsor logos. On the stapled notebook, the back cover prints in full color too, which suits a sponsor wall of logos. Covers are uncoated 80 lb stock, so attendees can write their names on them.
Prices for event quantities
| Attendees | Stapled notebook, 48 pages | Coil journal, 100 pages |
|---|---|---|
| 50 | $229 ($4.58 each) | $409 ($8.18 each) |
| 100 | $389 ($3.89 each) | $759 ($7.59 each) |
| 250 | $869 ($3.48 each) | $1,799 ($7.20 each) |
The stapled notebook is the usual choice for a one- or two-day event. The coil journal suits multi-day programs and leadership summits. Any quantity from 10 to 250 is priced in proportion; for more, request a quote.
How many to order
Start with registered attendees, then add speakers, staff, volunteers and sponsors at their booths. Add a few for walk-in registrations. Planning to hand out leftovers at your next event? Keep the dates off the cover.
What to send us
- The cover: a finished front cover, and a back cover for the stapled notebook. Or send your event logo for our cover template.
- The interior: one PDF with the welcome, agenda, speakers, map and sponsor pages, then note pages to reach 48 or 100 pages.
- Your choices: the note-page style and an optional footer, such as the event website.
- Delivery: the venue address, the receiving contact and the label wording.
Timeline
Conference notebooks are usually ordered 3 to 8 weeks before the event. The agenda tends to change late, so plan for it:
- 6 to 8 weeks out: design the cover and sponsor pages, and collect sponsor art.
- 3 to 4 weeks out: lock the agenda, upload the file and approve the proof. You get it the same business day we receive a complete file.
- Production: 1 to 3 business days after approval and payment, then USPS Ground Advantage to the venue.
If a session changes after approval, announce it or hand out a one-page update rather than reprinting the notebook.
Shipping to the venue
We ship each order to one address. Hotels and convention centers may accept event boxes only within a set window, and some charge handling fees. Ask the venue for:
- the name of the person or department receiving packages,
- the earliest date they accept event boxes,
- how to label boxes, such as the event name, date and group contact.
Give us that label information with your order. Large orders may arrive in more than one box, each with its own tracking number.
Workshop workbooks
Running a training session rather than a conference? A coil workbook with your slides and exercises in full color may fit better. See workshop workbooks.
Pocket notebooks
A 3.5 x 5.5 pocket notebook is in testing. If you need one for a booth giveaway, ask us.
Questions
Can each sponsor have a page?
Can you print name badges or programs too?
Can the agenda be in color?
Can we split the order between two venues?
Printed and shipped by Charlotte Print in Charlotte, North Carolina.